Regular Council

THAT the agenda be adopted as printed and circulated

THAT the minutes from the December 16, 2020 Council meeting be adopted as printed and circulated. Regular Council January 14, 2021 Page 2 of 14

THAT the Council meeting be adjourned at 9:26 a.m. for the purposes of holding a public meeting pursuant to the provisions of the Planning Act. AND THAT Council move into the Committee of Adjustment for the purpose of hearing Minor Variance Applications.

That the Township of Zorra Committee of Adjustment approve Application A12-20, submitted by Linda and Vince Schwientek, for lands described as Part of Lot 1, Plan 105 (East Nisssouri), in the Township of Zorra, to facilitate to permit a residential unit on the ground floor of a building fronting on Dundas Street between George Street and Allen/St. Patrick Street within the Village of Thamesford as described in CP 2021- 24 as it relates to Relief from Section 15.2.2. Restrictions on Ground Floor Residential.

That the Township of Zorra Committee of Adjustment not-approve Application A06-20, submitted by Christopher E. Smith for lands described as Part Lot 30, Concession 2, in the Township of Zorra, as it relates to Section 17.2 – Restricted Industrial Zone (MR) Zone Provisions to; i. reduce the setback, minimum distance from the centerline of a County Road from 23 m (75.5 ft) to 21 m (68.8 ft), ii. reduce the interior side yard minimum width from 7.5 m (24.6 ft) to 0.5 m (1.6 ft), iii. reduce the exterior side yard minimum width from 10 m (32.8 ft) to 8 m (26.2 ft), iv. reduce the rear yard minimum depth from 7.5 m (24.6 ft) to 1 m (3.2 ft), to permit the storage and parking of equipment, vehicles, sea containers, and materials associated with the use of the subject lands.

That the Township of Zorra Committee of Adjustment approve Application A06-20, submitted by Christopher E. Smith for lands described as Part Lot 30, Concession 2, in the Township of Zorra, as it relates to Section 17.2 – Restricted Industrial Zone (MR) Zone Provisions to; i. reduce the setback, minimum distance from the centerline of a County Road from 23 m (75.5 ft) to 21 m (68.8 ft), ii. reduce the interior side yard minimum width from 7.5 m (24.6 ft) to 0.5 m (1.6 ft), iii. reduce the exterior side yard minimum width from 10 m (32.8 ft) to 8 m (26.2 Regular Council January 14, 2021 Page 5 of 14 ft), iv. reduce the rear yard minimum depth from 7.5 m (24.6 ft) to 1 m (3.2 ft), to permit the storage and parking of equipment, vehicles, sea containers, and materials associated with the use of the subject lands; Subject to the following condition: THAT the minor variance be granted for a three year period expiring January 14th, 2024.

THAT Council move out of the Committee of Adjustment, and pursuant to the Planning Act that the public meeting be adjourned at 10:43 a.m. and the regular meeting of Council be called back to order.

THAT the report of M.P. DeVos, P.Eng of Spriet Associate London Limited dated November 6, 2020 for drainage works known as Campbell Municipal Drain No.2 be adopted at an estimated cost of $331,800.00.

THAT Council receives the report from Oxford County Public Works regarding the Speed and Road Safety Concerns in Kintore and adopt the immediate recommendations for County Rd 16, the intersection of County Rd 16 and County Rd 119 and for County Rd 119 south of the intersection; AND THAT the 60 km/h speed zone north of the intersection not be changed at this time; AND THAT the public works departments of the Township of Zorra and County of Oxford develop a plan and cost estimates for extending the urban cross section (street lighting, curb, sidewalk) on County Rd 119, both north and south of the intersection, in 2021, with the goal of completing construction in 2022; Regular Council January 14, 2021 Page 7 of 14 AND THAT any changes deemed appropriate to improve County Rd 16 east of the intersection be included in Phase 2 road improvements scheduled for 2022.

THAT Memorandum 2021-003 from the Fire Chief be received and filed for information purposes only.

THAT Memorandum 2021-004 from the Director of Recreation and Facilities, be received and filed for information purposes only.

Regular Council January 14, 2021 Page 8 of 14 THAT Memorandum 2021-001 from the Chief Building Official/Drainage Superintendent be received and filed for information purposes only.

THAT Memorandum 2021-013 from the Director of Public Works be received and filed for information purposes only.

THAT Memorandum 2021-011 from the Director of Finance regarding impact of the 2021 Assessment Roll be received and filed for information purposes only.

That Council approve the grant amounts as shown below in the total amount of $5,100.00: Thamesford Business Association $3,000.00 Regular Council January 14, 2021 Page 9 of 14 St. Mary’s and Area Mobility Service $1,000.00 Oxford County 4-H Association $ 500.00 Embro Pond Association $ 600.00

THAT Memorandum 2021-009 from the Director of Finance regarding the Development Charges Reserve Fund be received and filed for information purposes only.

THAT Memorandum 2021-010 from the Director of Finance regarding the 2020 Statement of Remuneration and Expenses be received and filed for information purposes only.

Regular Council January 14, 2021 Page 10 of 14 THAT the Zorra Local School Committee has completed their mandate to develop a School Retention Plan; THEREFORE the Zorra Local School Committee is hereby disbanded.

THAT Memorandum 2021-007 from the Chief Administrative Officer regarding 2020 employee absenteeism rates, be received and filed for information purposes only.

THAT Memorandum 2021-006 from the Chief Administrative Officer regarding notice of retirement of the Director of Finance, be received and filed for information purposes only.

THAT Memorandum 2021-005 from the Chief Administrative Officer regarding 2021- 2022 insurance renewal, be received and filed for information purposes only.

THAT Memorandum 2021-014 from the Chief Administrative Officer regarding Strategy Corp service delivery review consultation, be received and filed for information purposes only.

THAT items 11(a) - (d) be received and filed for information purposes only.

Regular Council January 14, 2021 Page 12 of 14 THAT Council direct staff to prepare a street naming policy for council’s consideration.

THAT by-law 02-21, be taken as read a first and second time this 14th day of January 2021.

THAT by-laws 01-21 and 03-21 be taken as read a first, second and third time and finally passed; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT Council move into closed meeting session at 1:04 p.m. pursuant to Section 239.2 (c) proposed or pending acquisitions or dispositions of lands by the municipality or board.

THAT By-law 04-21, being a by-law to confirm the proceedings of Council held January 14, 2021, be read a first, second and third time this January 14, 2021 AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT this session of Council be now adjourned and herewith closed at 2:03 p.m. and the next meeting of Council be called for January 20, 2021, at 9:00 a.m. virtually through Zoom.