Regular Council

THAT the agenda be adopted as printed and circulated

THAT the minutes from the March 3, 2021 Council meeting be adopted as printed and circulated. Regular Council April 7, 2021 Page 2 of 16

THAT the Council meeting be adjourned at 9:05 a.m. for the purposes of holding a public meeting pursuant to the provisions of the Planning Act. AND THAT Council move into the Committee of Adjustment for the purpose of hearing Minor Variance Applications.

Regular Council April 7, 2021 Page 3 of 16 THAT the Township of Zorra Committee of Adjustment approve Application A01-21, submitted by Dusan & Ankica Dragas, for lands described as Part Lot 13, Concession 5 (West Zorra), in the Township of Zorra, as it relates to relief from Section 5.1, Table 5.1.1.3 – Regulations for Accessory Uses, to increase the maximum permitted height provision from 5.0 m (16.4ft) to 6.3 m (20.8ft) to facilitate the construction of a proposed accessory structure on a property zoned ‘Residential Existing Lot Zone (RE)’ in the Township of Zorra, subject to the following condition: i. That the foundation for the single detached dwelling be in place to the satisfaction of the Township of Zorra prior to the issuance of a building permit for the proposed accessory structure.

Regular Council April 7, 2021 Page 4 of 16 THAT the Township of Zorra Committee of Adjustment approve Application A02-21, submitted by Thomas Ethan Wells, for lands described as Part Lot 6, Concession 2 (North Oxford), in the Township of Zorra, and municipally known as 643379 Road 64, as it relates to relief from Section 10.1, Table 10.2 – Residential Existing Lot Zone – Zone Provisions to reduce the interior side yard minimum width from 3.0m (9.8ft) to 2.0m (6.5ft) in order to facilitate the construction of an addition to an existing single- detached dwelling on a property zoned ‘Residential Existing Lot Zone (RE)’ in the Township of Zorra, subject to the following condition: i. That the existing frame shed located in the rear yard, and illustrated on Plate 3 of Report No. 2021-118, be relocated so that the shed is wholly contained on the subject property in accordance with the Provisions of the Township’s Zoning By-law No. 35-99 to the satisfaction of the Township of Zorra.

THAT the Township of Zorra Committee of Adjustment approve Application A03-21, submitted by Doug & Patti Marsh, for lands described as Part. Lot C, Plan 145 Pt. 1, 41R-3010, and municipally known as 143 Commissioner Street, Embro, as it relates to relief from Section 11.1, Table 11.2 – Residential Type 1 Zone – Zone Provisions; i. to reduce the front yard minimum depth from 10 m (32.8 ft) to 6.2 m (20 ft); and Regular Council April 7, 2021 Page 5 of 16 ii. to reduce the exterior side yard minimum width from 10 m (32.8 ft) to 4.5 m (14.7 ft);

THAT Council move out of the Committee of Adjustment, and pursuant to the Planning Act that the public meeting be adjourned at 9:25 a.m. and the regular meeting of Council be called back to order.

Regular Council April 7, 2021 Page 6 of 16 THAT Memorandum 2021-057 from the Fire Chief be received and filed for information purposes only.

THAT Council receive the Memorandum from the Office of the Fire Marshal and Emergency Management regarding the Fire Safety Grant; AND THAT Council authorize the Director of Finance to execute the Fire Safety Transfer Payment Agreement for funds up to the eligible amount of $6,600 for the Township of Zorra.

THAT Memorandum 2021-065 from the Director of Recreation & Facilities be received and filed for information purposes only.

Regular Council April 7, 2021 Page 7 of 16 THAT Council authorize the Thamesford Lions Club to pave the Don Knox Trail located in Lions South Park in Thamesford; AND THAT Zorra Township will resume maintenance of the trail once improvements are completed.

THAT Council authorizes staff to issue single use swim passes to all students of Thamesford Public School, A J Baker Public School, and Zorra Highland Park Public School through their respective Parent Councils

THAT Memorandum 2021-063 from the Chief Building Official/Drainage Superintendent be received and filed for information purposes only.

THAT Memorandum 2021-056 from the Director of Public Works be received and filed for information purposes only.

That Council accept the tender submitted by Toromont Cat for the purchase price of $418,362.00 Plus HST for a 2021 motor grader; AND THAT the overage of $25,725.17 to be funded from the Townships Equipment Reserve.

THAT Memorandum 2021-052 from the Director of Finance be received and filed for information; AND THAT Council direct staff to record the inclusion of the $132,661.00 2021 COVID-19 Recovery Funding in the 2021 Operating and Capital Budget as adopted on February 17, 2021, with no change to the 2021 levy requirement.

THAT Memorandum 2021-054 from the Director of Finance regarding 1st Quarter Budget to Actual be received and filed for information purposes only.

THAT Council endorse Internet/Telephone voting as the preferred method of voting for the 2022 Municipal Election; AND THAT Staff bring back a report regarding final quotes for procuring services and equipment.

THAT Memorandum 2021-050 from the Legislative Coordinator/Deputy Clerk be received: Regular Council April 7, 2021 Page 10 of 16 AND THAT the current composition of Zorra Council is appropriate given the current elector count in each ward for the 2022 Municipal Election.

That the Township of Zorra engage SPH Engineering Inc. to provide construction management services for the Zorra Maintenance Facility project.

THAT the CAO be authorized to hire a summer student in the Corporate Services Department; AND THAT the cost of the student be funded from the Modernization Reserve.

That Council authorize the CAO to negotiate a contract with the Municipal Enforcement Unit for the provision of by-law enforcement services for a one-year contract period.

THAT Memorandum 2021-062 from the By-law Enforcement Officer be received and filed for information purposes only.

THAT the letter from the Harrington and Area Community Association regarding connecting the Harrington Hall and Harrington Library to the Quadro fibre optic system be received and filed; AND THAT the Township of Zorra does not proceed with this project as this time because it would not improve internet service to the library, due to the Oxford County policy limiting bandwidth in County facilities, and the cost of subscribing to the Quadro internet service.

THAT Zorra Township Council supports the Application for Consent & Minor Variance B21-17-5 & A21-03-5.

THAT items 10(a) - (e) be received and filed for information purposed

WHEREAS Joint and Several Liability has been identified by the Association of Municipalities of Ontario, for more than a decade, as a concern to Ontario municipalities as a contributing factor to increasing insurance premiums paid by those municipalities; AND WHEREAS, previous provincial governments have failed to address those concerns; THEREFORE BE IT RESOLVED THAT the Township of Zorra supports the Municipality of Tweed in their call for reform and reconsideration of the Negligence Act, R.S.O. 1990, c N.1; AND THAT this resolution and the letter from the Municipality of Tweed be forwarded to: Steve Clark, Minister of Municipal Affairs and Housing Ernie Hardeman, MPP for the riding of Oxford The Association of Municipalities of Ontario All Ontario municipalities

THAT by-law 02-21 be taken as read a third time and finally passed; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT by-laws 17-21 and 18-21 be taken as read a first, second and third time and finally passed; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto. Regular Council April 7, 2021 Page 15 of 16

THAT By-law 19-21, being a by-law to confirm the proceedings of Council held on the 7th day of April, 2021, be read a first, second and third time and finally passed; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT this session of Council be now adjourned and herewith closed at 1:11 p.m. and the next meeting of Council be called for the 21st of April, 2021, at 6:00 p.m.