Regular Council

THAT the agenda be adopted as printed and circulated

Regular Council July 7, 2021 Page 2 of 14 THAT the minutes from the June 16, 2021, Council meeting be adopted as printed and circulated.

Regular Council July 7, 2021 Page 3 of 14 THAT Memorandum 2021-115 from the Fire Chief be received and filed for information purposes only.

THAT Memorandum 2021-118 from the Director of Recreation and Facilities be received and filed for information purposes only.

THAT Council direct staff to not proceed with paving of the Don Knox Trail at this time; AND THAT staff continue to maintain the Don Knox Trail located in Thamesford South Lions Park as a chip and dust surface.

THAT Memorandum 2021-121 from the Chief Building Official/Drainage Superintendent be received and filed for information purposes only.

THAT Memorandum 2021-113 from the Director of Public Works be received and filed for information purposes only.

That Council direct staff to proceed with tendering for the recommended work on Bridge 0280 located on the Zorra/East Zorra Boundary Road for the estimated cost of $186,000.00.

THAT Memorandum 2021-117 from the Director of Public Works regarding the ZMF Construction Update, be received and filed for information purposes only.

THAT the motion be amended to remove "cost share" and the notation of the 85% CN and 15% Zorra.

Regular Council July 7, 2021 Page 6 of 14 That Council direct staff to negotiate an agreement with CN Rail for the replacement of the overpass Bridge on line 41 south of Road 66.

THAT Council enact a by-law to appoint Scrimgeour & Company, Chartered Accountant as external auditor for the Township of Zorra for the following fiscal years, 2021 through to 2025.

THAT Memorandum 2021-109 from the Director of Finance regarding the 2021 2nd Quarter Budget to Actual Update, be received and filed for information purposes only.

THAT Memorandum 2021-105 from the Tax Collector/Deputy Treasurer regarding the 2021 2nd Quarter Tax Report, be received and filed for information purposes only.

THAT Memorandum 2021-100 from the Corporate Services Summer Student regarding the Apartment Height Review, be received; AND THAT Council direct Staff to request a report from Oxford County Planning regarding a review of Apartment Heights and proposed recommended amendments to the Township's Zoning By-law, if required.

THAT the recommendations contained in Report 2021-099 from the Legislative Coordinator/DeputyClerk be approved; AND THAT the Township of Zorra Flag Policy be updated accordingly.

Regular Council July 7, 2021 Page 8 of 14 That Council enact By-law 44-21, to Amend By-Law 50-12, known as the Boulevard By-law.

That Council enact a by-law to authorize a change to the Township of Zorra participation by-law to reflect a different retirement age for Fire Management employees from NRA65 to NRA60 effective July 15, 2021.

THAT Council support application for consent B21-18-5 to be heard by the County of Oxford Land Division Committee on July 8, 2021.

THAT items 9(b) - (c) be received and filed for information purposes.

THAT items 10(a) - (d) be received and filed for information purposes only.

THAT Council directs staff to work with Angela Langlois and Christina Shelley regarding their proposal to develop a system for centralizing community group memberships. AND THAT Staff prepare a report to be included on the agenda for the next ZRAC meeting on Sept. 28, 2021. Regular Council July 7, 2021 Page 10 of 14

THAT items 11(a) - (c) be received and filed for information purposes only.

WHEREAS section 6.0.1 of the Environmental Assessment Act requires that “A proponent mentioned in subsection (3) shall, in accordance with subsection (5), obtain municipal support for the undertaking from each local municipality as defined in subsection (4), and; THAT “the proponent shall provide to the Ministry, … a copy of a municipal council resolution for each local municipality in respect of which municipal support is required under subsection (4), indicating the municipality supports the undertaking to establish a waste disposal site that is a landfilling site;” and; Regular Council July 7, 2021 Page 11 of 14 WHEREAS Walker Environmental Group has proposed that the “Southwest Landfill” be located in Zorra Township; THEREFORE BE IT RESOLVED THAT the Township of Zorra will not provide such a resolution of support; AND THAT this resolution be sent to the Town of Ingersoll, the Township of South West Oxford, Oxford County, Oxford MPP Ernie Hardeman, the Minister of the Environment, Conservation and Parks, the Minister of Municipal Affairs and Housing, OPAL, Stop the Dump, and Walker Environmental Group.

THAT Council direct staff to work with Oxford County Public Works to prepare a report for the August 4th Zorra Council meeting, regarding the frequent accidents at the intersection of Zorra Road 64 and County Road 45 (line 17); AND THAT the Report to include a possible solution to help west bound traffic see the intersection and Stop sign located there.

WHEREAS proposed regulations related to recent changes to the Conservation Authorities Act require conservation authorities to have agreements with municipalities to fund non-mandatory programs and services with the municipal levy, beginning in 2023. AND WHEREAS the benefits of non-mandatory programs and services cross municipal borders. AND WHEREAS establishing, reviewing and renewing these agreements will require considerable staff time of the conservation authorities and the municipalities. AND WHEREAS the municipal levy to fund the Upper Thames River Conservation Authority (UTRCA) is paid by the County of Oxford and budgeted for at the upper tier of municipal government. AND WHEREAS the lower tier municipalities within the County of Oxford have input and powers of approval of UTRCA policies, programs and budgets through their representatives on the Board of Directors of the UTRCA. THEREFORE BE IT RESOLVED THAT the Township of Zorra supports authorizing the County of Oxford to negotiate and sign agreement(s) with the UTRCA regarding funding of non-mandatory programs and services through the municipal levy. AND THAT the Township of Zorra asks the Ministry of the Environment, Conservation and Parks (MECP) to allow upper tier municipalities to act on behalf of lower tier municipalities in the MECP Regulatory Proposal Consultation Guide: Regulations Defining Core Mandate and Improving Governance, Oversight and Accountability of Conservation Authorities. AND THAT this resolutio

THAT by-law 40-21, To appoint Deanna Kirwin as Fire Chief, be taken as read a first, second and third time and finally passed; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT by-laws 41-21, 42-21, and 43-21 be taken as read a first, second and third time and finally passed; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

Regular Council July 7, 2021 Page 14 of 14 THAT By-law 44-21, being a by-law to confirm the proceedings of Council held July 7, 2021, be read a first, second and third time this July 7, 2021; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT this session of Council be now adjourned and herewith closed at 12:58 p.m. and the next meeting of Council be called for the 4th day of August, 2021, at 9:00 a.m.