Regular Council

THAT the agenda be adopted as printed and circulated.

THAT the minutes from the December 1, 2021 Council meeting be adopted as printed and circulated.

THAT the Council meeting be adjourned at 6:00 p.m. for the purposes of holding a public meeting pursuant to the provisions of the Planning Act.

THAT pursuant to the Planning Act, the public meeting be adjourned at 6:01 p.m. and the regular meeting of Council be called back to order.

THAT the Council of the Township of Zorra approve the zone change application submitted by James and Cassandra Forbes, whereby the lands described as Part Lot 23, Concession 3 (North Dorchester), Township of Zorra to amend the provisions of the 'Special General Agricultural Zone (A2-32)' to recognize the second dwelling on the property as a temporary use for an additional three (3) year period.

THAT the information provided by the delegation regarding Oxford County Ag Policies be received and filed; AND THAT staff provide Council with a report analyzing Zorra Zoning By-laws to identify any changes that Council may wish to change prior to or as a result of changes to Oxford County Agricultural Land Use Policies.

THAT item 7(b) delegation from Joe Lyons and Zac Spicer regarding Zorra's Four-day Work Week Pilot be received and filed; AND THAT Council directs the CAO to revise the necessary personnel policies to implement a compressed work week for Township staff.

THAT Council enact By-law 86-21 to amend the fees bylaw to include the rates set out in Memorandum 2021-216 from the Director of Recreation and Facilities.

THAT report number 2021-215 from the Director of Recreation and Facilities regarding the Embro Community Pavilion proposal be received and filed. AND THAT, the recommendations regarding a rental agreement and project management be adopted. AND THAT, the Township of Zorra commits to funding the Embro Community Pavilion project at 30% of the final construction cost to a maximum of $58,200, to be included in the 2023 capital budget. AND THAT, the Director of Recreation and Facilities will provide documentation to the Director of Finance to confirm: The final construction cost of the project. That fundraising and financial commitments by the community groups have achieved the stated goal. The actual contribution amount from the Township of Zorra. AND THAT the Director of Recreation will provide Council with quarterly updates regarding planning, fundraising and construction activities.

That Council pass a resolution to award the 2021 Dust Suppressant Tender to Pollard Highway Products for the tendered price of $356,400.00 in 2022, $392,400.00 in 2023 and $428,400.00 in 2024 applied to roads.

THAT Memorandum 2021-191 from the Legislative Coordinator/Deputy Clerk be received and filed; AND THAT Council dissolve ZRAC and ZCPC at the end of June 2022; AND THAT Council direct staff to prepare a report with further details on task forces and changes to advisory committees.

THAT Memorandum 2021-192 from the Legislative Coordinator/Deputy Clerk be received and filed; AND THAT the Township continue to participate in the Mayors Monarch Butterfly Pledge for 2022; AND THAT staff be directed to include action items 7, 8, 9, 15, and 25 in the 2022 Mayors Monarch Butterfly Pledge.

That Council pass a resolution to deviate from the Procedural By-law section 4.1 and adopt the 2022 Council meeting schedule as presented in Memorandum 2021-185 by the Director of Corporate Services and Legislative Coordinator/Deputy Clerk.

THAT Memorandum 2021-207 from the Director of Corporate Services be received and filed; AND THAT staff be directed to include information about proper ATV/ORV usage in the Zorra Now and on the Township's social media pages.

THAT Memorandum 2021-186 from the Director of Corporate Services be received and filed; AND THAT Council direct staff to prepare a report regarding the potential benefit of having a Deputy Mayor appointed by Council including potential added duties, and analysis of salary adjustments for future consideration.

That Council enact by-law 85-21 to enter into an agreement with Kitchener-Waterloo Stratford-Perth Humane Society for the provision of Animal Control Services for 2022-2024, expiring December 31, 2024.