Regular Council

THAT the agenda be adopted as printed and circulated

THAT the minutes from the July 5, 2023 Council meeting be adopted as printed and circulated.

THAT Council proceed into a Public Meeting pursuant to Subsection 7(6) of the Building Code Act, R.S.O 1992, as amended.

THAT pursuant to the Building Code Act, the public meeting be adjourned and the regular meeting of Council be called back to order.

THAT the Council meeting be adjourned at 9:57 a.m. for the purposes of holding a public meeting pursuant to the provisions of the Planning Act.

THAT the Township of Zorra Committee of Adjustment approve Application A05-23, submitted by Harvey Walters, for lands described as Lot 17, M-Plan 26 and municipally known as 49 Minler Road, Thamesford, in the Township of Zorra, as it relates to: 1. Relief from Section 5.1, Table 5.1.1.3 – Regulations for Accessory Uses; i. to increase the maximum permitted height for an accessory structure from 4.0 m (13.1 ft) to 5.0 m (16.4 ft); and ii. to increase the maximum permitted cumulative gross floor area for accessory structures from 100 m2 (1,076 ft² ) to 150.87 m2 (1,623.9 ft² ); to facilitate the construction of a structure accessory to a residential use on a property zoned ‘Residential Type 1 Zone (R1)’ in the Township of Zorra. Subject to the following condition: i. That the construction of the proposed residential accessory building (detached garage) be established in the general location as illustrated on Plates 3A and 3B of Report 2023-227, to the satisfaction of the Township of Zorra Building Department.

THAT the Township of Zorra Committee of Adjustment approve Application File A04-23, submitted by Andrew Mutsaers for lands described as North Part Lot 12, South Part Lot 13, Concession 2, in the Township of Zorra municipally known as 335743 33rd Line, as it relates to: Relief from the provisions of 1. Section 7.2.4 – Number of Accessory Dwellings and Garden Suites per Lot to permit a second single detached dwelling on a farm. 2. Section 7.2.6 – Location of New Farm Residences, to reduce the minimum distance separation (MDS I) requirement to the nearest livestock barn (hog barn) from 561 m (1,839 ft) to 308 m (1,010 ft) and to reduce the minimum distance separation (MDS I) requirement to the nearest manure storage facility from 605 m (1,983 ft) to 347 m (1,138 ft2); AND THAT a treed windbreak, constructed to the satisfaction of the Chief Building Official for the Township of Zorra, be planted between the pig barn and the new house 08-08-2023 Moved by Katie Grigg Seconded by Kevin Stewart THAT the windbreak planting requirement be removed.

THAT pursuant to the Planning Act, the public meeting be adjourned at 10:39 and the regular meeting of Council be called back to order.

THAT the Council of the Township of Zorra not approve Zone Change Application ZN 5-23-08 submitted by Penny Poole, whereby the lands described as Lot 16, Plan 958, Lakeside, and municipally known as 231 Orchard Avenue in the Township of Zorra is to be rezoned from ‘Residential Existing Lot Zone (RE)’ to ‘Special Residential Existing Lot Zone (RE-sp)’ to facilitate the conversion of an existing accessory structure to an additional residential unit.

THAT for the 2023-2024 ice season a maximum of 3 weekly time slot ice bookings from the Wildcats Hockey Organization be charged at Minor Sports Organizations rate; AND THAT the Ice Allocation Policy be reviewed by Staff and recommendations be made on how to address the inequity of ice access for Zorra girls hockey participants; AND THAT these recommendations come back to Council for consideration no later than first meeting of February in 2024.

THAT Report 2023-089 from the Fire Chief be received and filed for information purposes only.

THAT Report 2023-099 from the Director of Recreation and Facilities be received and filed for information purposes only.

THAT Report 2023-095 be received and filed for information purposes only; AND THAT Staff prepare an updated report (with or without modifications) for the second meeting of October for Council consideration for 2024 implementation.

THAT Council endorse in principal the construction of a 12-hole disc golf course in Lions River Park Thamesford; AND THAT Council directs staff to include the project in the draft capital budget for the year 2024.

THAT Report 2023-094 from the Chief Building Official/Drainage Superintendent be received and filed for information purposes only.

THAT Report 2023-092 from the Director of Public Works be received and filed for information purposes only.

THAT Council authorize staff to award Clearwater Structures Inc. Tender 2023-04 for the amount of $386,800.00 plus tax.

THAT Council authorize the Director of Public Works to recruit for a full-time Crewperson position to replace an upcoming full part-time position vacancy.

THAT Report 2023-091 from the By-law Enforcement Officer be received and filed; AND THAT staff prepare a report comparing by-law enforcement since the hiring of the shared By-law Enforcement Officer to previous by-law enforcement efforts, including number and types of cases handled and the financial impacts, to be brought back to Council in December, 2023.

THAT Council approve the recommended amendments to the Animal Control By-law No. 43-15.

THAT Council receive the Correspondence from the Ingersoll Rural Cemetery Board as information; AND THAT Council directs Township Staff to enter into discussions with the Town of Ingersoll to form recommendations for the future of the governance of the Ingersoll Rural Cemetery.

THAT Council direct staff to prepare a letter in support of an immediate approval of revised construction plans for the new north Woodstock school to the Ministry of Education and the Honourable Ernie Hardeman MPP; AND THAT the letter include information regarding the Ministry of Education utilizing population growth data in which the Township has access to.

THAT the Council of the Township of Zorra approve Exemption to the Noise Control By-law submitted by the Tavistock and District Rod and Gun Club for an event located at 336994 33rd Line on October 28, 2023, to allow an additional trap shoot from 10:00 a.m. to 1:00 p.m; AND THAT the Tavistock and District Rod and Gun Club distribute an informative handout with the event information to all surrounding neighbours by October 18, 2023.

THAT correspondence from Oxford County regarding the Transportation Master Plan by received and filed for information purposes; AND THAT Council direct staff to provide Oxford County with any concerns within the 75 day comment period.

THAT correspondence from Oxford County regarding the Wastewater Master Plan by received and filed for information purposes; AND THAT Council direct staff to provide Oxford County with any concerns within the 75 day comment period.

THAT items 10(a) and (b) be received and filed for information purposes only.

THAT items 11(a) - (f) be received and filed for information purposes only.

THAT by-laws 38-23, 39-23, and 40-23 be taken as read a first, second and third time and finally passed; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT Council move into closed meeting session at 1:33 p.m. pursuant to Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees and (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

THAT Council authorize the "Cali / Calithumpian" submission be included in the Zorra Asset Name Registry for future use for a municipal asset.

THAT By-law 41-23, being a by-law to confirm the proceedings of Council held August 2, 2023, be read a first, second and third time this August 2, 2023; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT this session of Council be now adjourned and herewith closed at 2:35 p.m. and the next meeting of Council be called for the September 6, 2023, at 9:30 a.m. in the Council Chambers at the Township Municipal Office.