Regular Council

THAT the agenda be adopted as printed and circulated

THAT the minutes from the November 1, 2023 Council meeting be adopted as printed and circulated.

THAT Report 2023-146 be received and filed; AND THAT Council approve the amended Recreation Fees By-law presented in Report 2023-095 with the following adjustments: a) that the Minor Sports Organizations ice rental rate would revert to the original 4.1% increase from the reduced 2.1% increase to reflect that the proper notice is now being given in relation to the programming schedule b) that the ice rates be in effect from September 1, 2024 until August 31, 2025 c) all other rates and fees to be in effect from January 1, 2024 until December 31, 2024 AND THAT the 2024 Operating Budget be updated to include the increased revenue projections.

THAT Council approve the provision of insurance by renters for all municipal rentals and direct staff to make it a requirement beginning January 1, 2024.

THAT Council accept RFP #2023-010 submitted by Park N Water Ltd in the price of $94,579.97 plus tax for the North Park Playground.

THAT Report 2023-144 from the Director of Public Works and Director of Finance be received and filed for information purposes only.

THAT Staff prepare a report reviewing the existing agreement and service level clarification in relation to the Health Services line item of the budget; AND THAT this report be brought back to Council by the first meeting of June 2024.

THAT the Township of Zorra hold a recognition night for Zorra Fire and Emergency Services members and an employee recognition night for all Township employees every 2 years on alternating years.

THAT because the increase in wages, vacation pay, and employer contribution for general recreation and the TDRC and ECC staffs total $327,640 in the proposed 2024 operating budget, equaling 40% of the total operating budget increase, staff provide Council with a report detailing the reasons for this increase at the December 6, 2023 Council meeting.

THAT Council approve in principle the 2024 Operating Budget from Report 2023-145, as amended, for final adoption at the December 6 Council meeting.

THAT Council direct staff to add the disc golf project in the 2024 Capital Budget Plan; AND THAT Council direct the Director of Finance to transfer $85,070 to reserves "as per Report 2023-149."

THAT the following items be included in the 10 year capital budget: 1. EV charging stations for the ZMC in the 2024 budget on condition that a grant for at least 60% of cost be awarded 2. Solar panels for the ZMC in the 2025 budget following an assessment of energy requirements for 1 full year unless there are grant opportunities in 2024 3. New storage facilities for recreation department equipment in the 2026. 32-11-2023 Moved by Katie Grigg Seconded by Mayor Marcus Ryan AND THAT the Scout Hall Renovation / Recreation storage project be removed from the original motion.

THAT the $30,000 budgeted for a recreation fees review by an outside consultant be included in the 2024 capital budget. 34-11-2023 Moved by Crystal Finch Seconded by Paul Mitchell AND THAT Council direct staff to transfer $30,000 less to reserves as per Report 2023-149

THAT the $30,000 budgeted for a recreation fees review by an outsider consultant be included in the 2024 capital budget; AND THAT Council direct staff to transfer $30,000 less to reserves as per report 2023-149.

THAT Report 2023-149 from the Director of Finance regarding 2024 Capital Budget be approved in principle, as amended, for final adoption at the December 6 Council Meeting.

THAT the November 30 Special Budget Council meeting be cancelled; AND THAT Council direct staff to provide notice of such cancellation.

THAT Council approve the attached 2023-2026 Strategic Plan.

THAT item 9(a) be received and filed for information purposes only.

THAT items 11(a) - (d) be received and filed for information purposes only.

THAT the Council meeting be adjourned at 6:37 p.m. for the purposes of holding a public meeting pursuant to the provisions of the Planning Act. AND THAT Council move into the Committee of Adjustment.

That the Township of Zorra Committee of Adjustment approve Application File A10-23, submitted by Marc Langlois for lands described as Part Lot 13, Concession 5, in the Township of Zorra municipally known as 415773 41st Line, as it relates to: Relief from Section 5, Table 5.4.2.4 – Provisions for Detached Additional Residential Units (Lot Area) to reduce the minimum required lot area from 0.6 ha (1.48 ac) to 0.29 ha (0.74 ac) to permit a detached Additional Residential Unit (ARU) on a lot zoned ‘Residential Existing (RE) Zone’ in the Township of Zorra. As the variance requested: i. is a minor variance from the provisions of the Township of Zorra Zoning By-law No.35- 99; ii. is desirable for the appropriate development or use of the land, building or structure; and, iii. is in keeping with the general intent and purpose of the Official Plan. iv. is in keeping with the general intent and purpose of the Township of Zorra Zoning Bylaw No. 35-99.

THAT Council move out of the Committee of Adjustment, and pursuant to the Planning Act that the public meeting be adjourned at 6:49 p.m. and the regular meeting of Council be called back to order.

THAT Council move into closed meeting session at 8:18 p.m. pursuant to Section 239.2(c) a proposed or pending acquisition or disposition of land by the municipality or board.

THAT Council accept the offer of $1,230,000.00 from the Christian Farmers Federation of Ontario and authorize the CAO and Clerk to sign the Agreement of Purchase and Sale and all other required documents.

THAT By-law 53-23, being a by-law to confirm the proceedings of Council held November 15, 2023, be read a first, second and third time this November 15, 2023; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT this session of Council be now adjourned and herewith closed at 8:24 p.m. and the next meeting of Council be called for the December 6, 2023 at 9:30 a.m. in the Council Chambers at the Township Municipal Office.