Regular Council

THAT the agenda be adopted as printed and circulated

THAT the minutes from the February 21, 2024 Council meeting be adopted as printed and circulated.

THAT the Council meeting be adjourned at 9:31 a.m. for the purposes of holding a public meeting pursuant to the provisions of the Planning Act. AND THAT Council move into the Committee of Adjustment for the purpose of hearing Minor Variance Applications.

THAT the Township of Zorra Committee of Adjustment approve Application A01-24, submitted by Lori Matthews and Brian Scroggins, for lands described as Part Lot 23, Conc. 1, (North Dorchester) municipally known as 117 Dundas Street East, Thamesford, in the Township of Zorra, as it relates to: 1. Relief from Section 5.1, Table 5.1.1.3 - Regulations for Accessory Uses; to increase the maximum permitted gross floor area of accessory structures from 100 m2 (1,076.4 ft2) to 260 m2 (2,800 ft2); 2. Relief from Section 5.4, Table 5.4.2.4 - Provisions for Detached Additional Residential Units; to increase the maximum distance from a public road from 40 m (131.2 ft) to 50 m (164 ft); to facilitate the construction of a detached accessory structure (garage) and a detached additional residential unit (ARU) on a property zoned 'Residential Type 1 Zone (R1)' in the Township of Zorra. subject to the following conditions: 1. That the relief applies only to the accessory structures as generally identified on Plate 3 of Report No. 2024-68, and, 2. That the existing accessory structure identified on Plate 3 of Report No. 2024-68 be removed to the satisfaction of the Township of Zorra.

That the Township of Zorra Committee of Adjustment approve Application A02-24, submitted by Hogg Excavating and Construction Ltd, for lands described as Part Lot 5 & 6, Registered Plan No. 105 and municipally known as 120 Washington Street, Thamesford, in the Township of Zorra, as it relates to: Relief from Section 11.1, Table 11.2 – R1 Zone Provisions, to i. reduce the minimum required interior side yard width from 1.5 m (4.92 ft) to 1.2 m (3.9 ft); ii. reduce the minimum required front yard depth from 10 m (32 ft) to 6 m (19.7 ft), and, iii. increase the maximum permitted lot coverage from 30% to 40%, to facilitate the establishment of a new single-detached dwelling on a lot zoned Residential Type 1 Zone (R1) in the Village of Thamesford.

THAT Pursuant to the Planning Act, the public meeting be adjourned at 9:46 a.m. and the regular meeting of Council be called back to order.

THAT the Council of the Township of Zorra approve-in-principle the zone change application submitted by Harry Jongerden & Verna Lester, whereby the buildable portion of the lands described as Part Lots 1-10, Registered Plan No. 87, Block K (West Zorra), West Zorra, Township of Zorra be rezoned from ‘Development Zone (D)’ to ‘Residential Type 1 Zone (R1)’.

THAT Report 2024-030 from the Fire Chief be received and filed for information purposes only.

THAT Report 2024-027 from the Manager of Recreation and Facilities be received and filed for information purposes only.

THAT Report 2024-023 regarding the Embro Pavilion Project be received and filed; AND THAT Township staff, in consultation with the Embro community groups, prepare and issue tenders or RFPs for the construction of the Embro Pavilion that complies with the Township of Zorra Purchasing Policy No. 500-05 for municipal construction projects exceeding $50,000; AND THAT the information gathered by the tenders of RFPs will include: a) cost of purchase and construction of the pavilion building b) cost of all excavation, aggregates, concrete work, electrical and/or plumbing installations, permit and engineering fees c) cost of any other features (i.e., picnic tables, landscaping) that may be included in the project; AND THAT the timing of the tenders or RFPs and resulting report to Council, be such that the project can be completed by October 1, 2024.

THAT Council request a follow-up report at the next meeting with quotes and staff recommendations for the additional services needed to complete this project; AND THAT the contract with G.L. Carpentry be considered at that time.

THAT Report 2024-014 from the Chief Building Official/Drainage Superintendent be received and filed for information purposes only.

THAT Report 2024-025 from the Director of Public Works be received and filed for information purposes only.

THAT Report 2024-028 from the Director of Finance be received and filed for information purposes only. 15-03-2024 Moved by Paul Mitchell Seconded by Kevin Stewart THAT the Township of Zorra forward a one time amount of $25,000 to TAPMO from the Road Projects Reserve for the purpose of hiring an executive director for TAPMO, per TAPMO's correspondence dated January 2024; AND THAT this resolution be circulated to all Municipal members of TAPMO. 16-03-2024 Moved by Katie Grigg Seconded by Crystal Finch THAT the amendment be amended to include "commit in principle" and "up to $25,000".

THAT the Township of Zorra commit in principle to forwarding a one time amount of up to $25,000 to TAPMO from the Road Projects Reserve for the purpose of hiring an executive direct for TAPMO, per TAPMO's correspondence dated January 2024; AND THAT this resolution be circulated to all Municipal members of TAPMO.

THAT Report 2024-028 from the Director of Finance be received and filed for information purposes; AND THAT the Township of Zorra commit in principle to forwarding a one time amount of up to $25,000 to TAPMO from the Road Projects Reserve for the purpose of hiring an executive direct for TAPMO, per TAPMO's correspondence dated January 2024; AND THAT this resolution be circulated to all Municipal members of TAPMO.

THAT Council direct staff to prepare a revised Middleton Parking By-law to Amend By-law 48-20 to reflect the changes recommended in the CAO Comments of Report 2024-026, to restrict parking within 9 metres of all 3 entrances into TDRC for safety reasons, but no further on-street parking to prohibited at this time.

THAT item 10(a) be received and filed for information purposes only.

THAT by-law 15-24 be taken as read a first, second and third time and finally passed; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT By-law 16-24, being a by-law to confirm the proceedings of Council held March 6, 2024, be read a first, second and third time this March 6, 2024; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT this session of Council be now adjourned and herewith closed at 12:04 p.m. and the next meeting of Council be called for the March 20, 2024, at 6:00 p.m. in the Council Chambers at the Township Municipal Office.