Regular Council

THAT the agenda be adopted as printed and circulated

THAT the minutes from the September 4, 2024 Council meeting be adopted as printed and circulated.

THAT the Council meeting be adjourned at 6:01 p.m. for the purposes of holding a public meeting pursuant to the provisions of the Planning Act.

THAT the Township of Zorra Committee of Adjustment approve Application A09-24, submitted by David Janssens, for lands described as Plan 373, Lot 7, Thamesford, and municipally known as 119 Byron Street in the Township of Zorra, as it relates to: 1. Relief from Section 5.1, Table 5.1.1.3 – Regulations for Accessory Uses; to increase the maximum permitted height for an accessory structure from 4.0 m (13.1 ft) to 4.2 m (13.8 ft); and ii. to increase the maximum permitted cumulative gross floor area for accessory structures from 100 m2 (1,076 ft2 ) to 105 m2 (1,125 ft2 ), not exceeding 11.5% total lot coverage. to facilitate the construction of a structure accessory to a residential use on a property zoned ‘Residential Type 1 Zone (R1)’ in the Township of Zorra. Subject to the following condition: That the construction of the proposed residential accessory building (detached garage) be established in the general location as illustrated on Plate 3 of Report 2024-295, to the satisfaction of the Township of Zorra Building Department.

THAT pursuant to the Planning Act that the public meeting be adjourned at 6:05 p.m. and the regular meeting of Council be called back to order.

THAT Council approve the Draft 2023 Audited Financial Statements as presented by the Township Auditor, Christene Scrimgeour - Scrimgeour & Company CPA Professional Corporation.

THAT council approve the proposed location for a new storage building at the Thamesford District Recreation Centre as outlined in Council report 2024-103.

That Report 2024-111, 2024 Gravel Pit Assessment and Tax Classes, be received as information.

THAT Council deviate from Section 4.1 of the Procedural By-law and adopt the 2025 meeting schedule as per Attachment C - Standard Schedule and hold only one meeting in September on Wednesday, September 17, 2025 at 9:30 a.m.

THAT Report 2024-094 from the Director of Corporate and Protective Services be received and filed for information purposes only.

THAT Report 2024-112 from the Chief Administrative Officer be received and filed for information purposes.

That Council approve an operating agreement with the Thames Valley District School Board for co-build project for a proposed public elementary school in Thamesford and that staff be directed to prepare a finalized agreement for the October 2, 2024, Council meeting.

THAT item 10(a) - Harrington Pit Public Notice of Application be received and field for information purposes only.

THAT Zorra Township raise the Every Child Matters Flag and turn the Municipal Building lights orange for the week of September 30th to demonstrate our commitment to Truth and Reconciliation, and show solidarity with the Indigenous communities across Turtle Island; AND THAT staff prepare the required amendments to the Flag Protocol Policy 400-02 to capture this change.

THAT item 11(a) be received and filed for information purposes only.

THAT by-law 45-24 be taken as read a first, second and third time and finally passed; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT Council move into closed meeting session at 7:07 p.m. pursuant to Section 239.2 (b) personal matters about an identifiable individual, including municipal or local board employees regarding Chief Administrative Officer appointment and Section 239(2)(i) A trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization regarding Closed Meeting Investigator / Integrity Commissioner.

THAT Council direct staff to provide 30 days' notice to Robert J. Swayze, the Township's current Integrity Commissioner and Closed Meeting Investigator, advising that his services are no longer required; AND THAT Council direct staff to appoint John Mascarin of Aird Berlis LLP as the new Integrity Commissioner and Closed Meeting Investigator; AND THAT the Mayor and Clerk be authorized to execute an agreement with John Mascarin for Integrity Commissioner and Closed Meeting Investigator services.

THAT By-law 46-24, being a by-law to confirm the proceedings of Council held on September 18, 2024, be read a first, second and third time this September 18, 2024; AND FURTHER THAT the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

THAT this session of Council be now adjourned and herewith closed at 7:37 p.m. and the next meeting of Council be called for October 2, 2024, at 9:30 a.m. in the Council Chambers at the Zorra Municipal Centre.